Letter to Shareholders - Notice of Annual General Meeting
Released
Released
Announcement PDF
Coda
Minerals
6 Altona Street
West Perth
Western Australia, 6005
E: info@codaminerals.com
ABN 49 625 763 957
6 October 2025
Dear Shareholder
ANNUAL GENERAL MEETING OF SHAREHOLDERS – NOTICE AND ACCESS LETTER
Coda Minerals Limited (ASX: COD) (Company) advises that its Annual General Meeting of Shareholders of the
Company (Meeting) will be held as follows:
Time and date: 1.30pm (WST)
Friday, 7 November 2025
Venue: Park Business Centre
45 Ventnor Avenue
West Perth, Western Australia
Notice of Meeting
In accordance with section 110D(1) of the Corporations Act 2001 (Cth), the Company will not be dispatching
physical copies of the Notice of Meeting (Notice) unless the Shareholder has made a valid election to receive
the Notice in paper form.
A complete copy of the Notice will be made available for download from the Company’s website at
https://codaminerals.com/announcements or from the ASX market announcement page under the Company’s
ASX code “COD”.
If you have nominated an email address and have elected to receive electronic communications from the
Company, you will also receive an email to your nominated email address with a link to an electronic copy of
the Notice.
Shareholders may also request an email copy or a paper copy of the Notice by emailing the Company Secretary
at: info@codaminerals.com.
Participation and Voting at the Meeting
The Meeting is being held as a physical meeting. Accordingly, Shareholders will not be permitted to participate
in the Meeting virtually.
Details of how shareholders will be able to vote via proxy prior to the Meeting or by poll during the Meeting
(though the Company strongly encourages shareholders to vote via proxy) are set out in detail in the Notice
and on the Proxy Form. Proxy Forms must be received by 1.30pm (WST) on Wednesday, 5 November 2025.
Proxy Forms received after this time will be disregarded.
The Notice and accompanying explanatory statement should be read in their entirety. If Shareholders are in
doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Yours faithfully
Keith Jones
Chair
Proxy Voting Form
If you are attending the Meeting
in person, please bring this with you
for Securityholder registration.
Coda Minerals Limited | ABN 49 625 763 957
Your proxy voting instruction must be received by 1:30pm (AWST) on Wednesday, 05 November 2025, being not later than 48 hours
before the commencement of the Meeting. Any Proxy Voting instructions received after that time will not be valid for the scheduled
Meeting.
SUBMIT YOUR PROXY
Complete the form overleaf in accordance with the instructions set out below.
YOUR NAME AND ADDRESS
The name and address shown above is as it appears on the Company’s share register. If this information is
incorrect, and you have an Issuer Sponsored holding, you can update your address through the investor
portal: https://investor.automic.com.au/#/home Shareholders sponsored by a broker should advise their
broker of any changes.
STEP 1 - APPOINT A PROXY
If you wish to appoint someone other than the Chair of the Meeting as your proxy, please write the name of
that Individual or body corporate. A proxy need not be a Shareholder of the Company. Otherwise if you
leave this box blank, the Chair of the Meeting will be appointed as your proxy by default.
DEFAULT TO THE CHAIR OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chair of the Meeting,
who is required to vote these proxies as directed. Any undirected proxies that default to the Chair of the
Meeting will be voted according to the instructions set out in this Proxy Voting Form, including where the
Resolutions are connected directly or indirectly with the remuneration of Key Management Personnel.
STEP 2 - VOTES ON ITEMS OF BUSINESS
You may direct your proxy how to vote by marking one of the boxes opposite each item of business. All
your shares will be voted in accordance with such a direction unless you indicate only a portion of voting
rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the
appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may
vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
APPOINTMENT OF SECOND PROXY
You may appoint up to two proxies. If you appoint two proxies, you should complete two separate Proxy
Voting Forms and specify the percentage or number each proxy may exercise. If you do not specify a
percentage or number, each proxy may exercise half the votes. You must return both Proxy Voting Forms
together. If you require an additional Proxy Voting Form, contact Automic Registry Services.
SIGNING INSTRUCTIONS
Individual: Where the holding is in one name, the Shareholder must sign.
Joint holding: Where the holding is in more than one name, all Shareholders should sign.
Power of attorney: If you have not already lodged the power of attorney with the registry, please attach a
certified photocopy of the power of attorney to this Proxy Voting Form when you return it.
Companies: To be signed in accordance with your Constitution. Please sign in the appropriate box which
indicates the office held by you.
Email Address: Please provide your email address in the space provided.
By providing your email address, you elect to receive all communications despatched by the Company
electronically (where legally permissible) such as a Notice of Meeting, Proxy Voting Form and Annual
Report via email.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate ‘Appointment of Corporate
Representative’ should be produced prior to admission. A form may be obtained from the Company’s share
registry online at https://automicgroup.com.au.
Lodging your Proxy Voting Form:
Online
Use your computer or smartphone to
appoint a proxy at
https://investor.automic.com.au/#/loginsah or
scan the QR code below using your
smartphone
Login & Click on ‘Meetings’. Use the
Holder Number as shown at the top of
this Proxy Voting Form.
BY MAIL:
Automic
GPO Box 5193
Sydney NSW 2001
IN PERSON:
Automic
Level 5, 126 Phillip Street
Sydney NSW 2000
BY EMAIL:
meetings@automicgroup.com.au
BY FACSIMILE:
+61 2 8583 3040
All enquiries to Automic:
WEBSITE:
https://automicgroup.com.au
PHONE:
1300 288 664 (Within Australia)
+61 2 9698 5414 (Overseas)
STEP 1 - How to vote
APPOINT A PROXY:
I/We being a Shareholder entitled to attend and vote at the Annual General Meeting of Coda Minerals Limited, to be held at 1:30pm (AWST) on
Friday, 07 November 2025 at The Park Business Centre, 45 Ventnor Avenue, West Perth, Western Australia 6005 hereby:
Appoint the Chair of the Meeting (Chair) OR if you are not appointing the Chair of the Meeting as your proxy, please write in the box provided below
the name of the person or body corporate you are appointing as your proxy or failing the person so named or, if no person is named, the Chair, or the
Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy
sees fit and at any adjournment thereof.
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote.
Unless indicated otherwise by ticking the “for”, “against” or “abstain” box you will be authorising the Chair to vote in accordance with the Chair’s
voting intention.
AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS
Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to
exercise my/our proxy on Resolutions 1, 8 and 9 (except where I/we have indicated a different voting intention below) even though Resolutions 1, 8 and
9 are connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
STEP 2 - Your voting direction
Resolutions For Against Abstain
1 Adoption of Remuneration Report
2 Re-Election of Director – Paul Hallam
3 Ratification of the agreement to issue New Options to the Joint Lead Managers
4 Ratification of the agreement to issue New Options to Leeuwin Wealth Pty Ltd
5 Ratification of issue of June Quarter Fee Shares to Cumulus Wealth Pty Ltd
6 Approval to issue September and December Quarter Fee Shares to Cumulus Wealth Pty Ltd
7 Approval to issue Placement Shares and Options
8 Approval to issue Equity Securities under Employee Incentive Plan
9 Approval to issue Performance Rights to CEO under Employee Incentive Plan – Christopher Stevens
10 Approval of Additional Issuance Capacity
11 Approval of Proportional Takeover Provisions
Please note: If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on
a poll and your votes will not be counted in computing the required majority on a poll.
STEP 3 – Signatures and contact details
Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director / Company Secretary
Contact Name:
Email Address:
Contact Daytime Telephone Date (DD/MM/YY)
/ /
By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible).
COD
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